Guide · Fee Management

How to Track School Fees?
The Easy, Accurate, Digital Way

The easiest way to track fees is a fee management software. Set up the fee structure once (monthly/quarterly/annual, discounts, late fees) — then every payment is recorded automatically, a receipt is generated, and the defaulter list showing who hasn't paid is available in one click. No more errors and manual effort with registers and Excel sheets. EduGradUP (also known as Pathshala ERP) does all of this with a full Hindi interface option — with online UPI payment, auto receipts and WhatsApp reminders, starting from just ₹9,000/year flat (all 43 modules & features and the full mobile app included). The app also runs offline, so receipts keep getting generated even without network, and everything syncs later.

No credit card required · Hindi support available · 15 days free

Manual Bookkeeping vs Software

❌ Register / Excel

  • • Calculation errors, fee mismatches
  • • Hours spent finding who's a defaulter
  • • Manual receipts, hard to remind parents
  • • Year-end reporting becomes a headache

✅ With EduGradUP

  • • Fees auto-calculated — discounts, late fees, all automatic
  • • Defaulter list in one click, class-wise
  • • Online UPI payment + auto WhatsApp receipt
  • • Daily/monthly fee reports instantly

4 Steps to Track Fees Digitally

1️⃣

Set up the fee structure

Enter class-wise fees, discounts and late fees once.

2️⃣

Record payments

Cash, UPI or online — every payment lands in the ledger automatically.

3️⃣

Receipt + reminder

Receipts go out on WhatsApp automatically; defaulters get reminders.

4️⃣

View reports

Daily/monthly/yearly collection reports in one click.

Learn more

Frequently Asked Questions

How do you keep track of school fees?

With a fee management software — set up the fee structure once, then payments are auto-recorded, receipts auto-generated, and the defaulter list is available in one click. EduGradUP does all of this with a Hindi interface option, starting from ₹9,000/year.

Can parents pay fees online?

Yes — via UPI, card or net banking from home, with the receipt reaching them instantly on WhatsApp.

How do you identify defaulters?

A class-wise defaulter list in one click; you can send WhatsApp/SMS reminders to everyone at once.

How much does it cost?

Flat, starting from ₹9,000/year — all 43 modules & features and the full mobile app included, with a 15-day free trial.

Can fees be recorded without internet?

Yes — the Android app runs offline; data syncs automatically once the connection is back.

How many languages is EduGradUP available in?

EduGradUP is available in 6 languages — English, Hindi, Marathi, Tamil, Telugu, and Urdu. The entire interface is translated — dashboard, fee receipts, attendance, report cards, the parent app, and WhatsApp notifications all appear in the chosen language. Each user picks their own language in Settings, and it's saved to their profile, so within the same school account the principal can work in English, the clerk in Marathi, and a parent in Tamil. Urdu renders right-to-left. There's no extra charge for any language.

Make Fee Tracking Easy — Today

15-day free trial, no credit card required. Our team handles setup and data import, with Hindi support available.

🚀 Start Free Trial
Multilingual

Available in 6 Languages

EduGradUP runs in English, Hindi, Marathi, Tamil, Telugu, and Urdu. It's not just the menu — the entire interface is translated: dashboard, fee receipts, the attendance register, report cards, the parent app, and WhatsApp notifications, all of it.

Language is a per-user setting, not a school-wide one. The principal can work in English, the clerk in Marathi, and a parent in Tamil — all within the same school account, with no separate installation and no extra fee. Urdu renders right-to-left.

Change anytime via Settings → Language. Regional language support is included in every plan — from ₹9,000/year.