For admission heads and front-office managers
School ERP for admission heads — capture every inquiry, follow up on time, convert more
Stop losing leads in WhatsApp and registers. Track every inquiry from first call to enrolment, with automated follow-ups and a conversion dashboard you can show the owner.
What Admission Heads tell us is broken today
- Inquiries live in a register, a phone and three WhatsApp chats — leads go cold before anyone follows up.
- No one knows the real conversion rate from inquiry to admission.
- Re-typing admission data into the fee system causes errors and delays the first payment.
- The owner asks 'where did this month's admissions come from?' and there is no answer.
How EduGradUP solves it
- Single inquiry inbox: Walk-ins, calls, website forms and WhatsApp leads land in one queue, auto-assigned to a counsellor.
- Timed follow-up reminders: Automated day-1, day-3 and day-7 nudges by SMS, email and WhatsApp so no lead is forgotten.
- Conversion funnel dashboard: Inquiry → application → document → fee-paid, with source attribution and counsellor-wise conversion.
- Paperless registration to enrolment: Online forms, document upload and e-sign; accepted students auto-create a fee profile — no re-keying.
“We used to lose half our walk-ins because nobody called them back. Now every inquiry gets three reminders automatically, and I can show the director exactly where our admissions came from.”
What a typical Admission Head week looks like on EduGradUP
Monday: Review the weekend inquiry queue — auto-assigned to counsellors; reassign any overflow.
Tuesday: Scan the follow-up board — overdue leads are flagged red; clear them before noon.
Wednesday: Check the conversion funnel; see which source (referral, ad, walk-in) is converting best this season.
Thursday: Approve accepted applications — each one auto-creates a fee profile and sends the first payment link.
Friday: Export the weekly admissions report for the owner — inquiries, conversions, source mix, projected intake.
How to evaluate EduGradUP
- Book a 30-minute demo. We will walk through your top 5 monthly tasks.
- Run a 14-day free trial with one class or one cohort.
- Move one module live (admissions or fees) before deciding on the full migration.
FAQs from Admission Heads
Frequently Asked Questions
6 questions
Where do inquiries come from?
Walk-in entry, inbound calls, your website registration form, a public inquiry link, and WhatsApp — all land in one inquiry inbox and are auto-assigned to counsellors by class or shift.
How do follow-up reminders work?
Each inquiry gets configurable follow-up nudges (default day 1, 3 and 7) via SMS, email and WhatsApp. Overdue follow-ups are flagged on the counsellor's board until actioned or marked cold.
Can I see my real conversion rate?
Yes — the funnel dashboard shows inquiry → application → document-complete → fee-paid, broken down by source and by counsellor, so you know what is actually converting.
Is the admission process paperless?
Yes — applicants fill the form online, upload documents and e-sign. Staff verify documents in the console; no paper file is required.
What happens when a student is accepted?
Acceptance auto-creates the student's fee profile using the class fee structure (including any approved scholarship or discount) and sends the first payment link — no re-keying into the bursar's system.
Can the owner see admission numbers without logging in daily?
Yes — schedule the weekly admissions summary to email owners and trustees automatically, or give them a read-only dashboard login.
Ready to see EduGradUP in your school?
Book a free 30-minute demo in Bengali, Nepali or English. Free data migration. 14-day trial. No credit card.
- ✓ 4-hour response SLA
- ✓ PDPA & DPDPA aligned
- ✓ bKash · eSewa · PayNow · UPI ready